What is this actually costing you?
Put in your own numbers. The point is to find out whether the problem is worth fixing at all — before either of us spends time on a proposal, and before you see a single price from me.
If the number comes out small, that is a useful answer and it cost you nothing. I would rather you closed this tab than bought a build that never pays for itself.
Your numbers
The repetitive handling itself — the part a person does the same way every time.
The re-dos, the refunds, the order typed into the wrong system.
Enquiries that go cold because nobody got to them in time. Off by default — it's the softest of the three.
Adjust the numbers on the left — everything recalculates as you type.
And here's what it would cost to fix
No network requests · No cookies · No storage · Nothing you type is sent anywhere or kept after you close this tab
Why the numbers are smaller than they could be.
Any calculator can be tuned to produce a frightening figure. This one is deliberately tuned the other way, because the point is to be right rather than persuasive.
Mistakes are discounted to 60% confidence
You know roughly what a bad one costs, but not exactly, and not every one is preventable. So whatever the arithmetic produces, only 60% of it is counted: incidents × cost × 12 × %prevented × 0.6.
Missed work is discounted to 40%
Work you never won is the softest number on this page — it's a projection about customers who didn't call back. It's counted at 40%: extra jobs × profit each × %converted × 0.4. That's why it's switched off by default.
Staff time is counted at face value
volume × minutes ÷ 60 × hourly cost × periods × %removed. No haircut, because this one you can verify yourself with a stopwatch and a payroll figure — it's the only line here that isn't a projection.
Nothing is counted twice
The three lines measure different money: hours paid for, money lost to errors, and revenue never earned. If a saving would land in two of them, put it in one.
These are estimates for a conversation, not a quote and not a guarantee. They're built from figures you supplied about your own business, which means they're exactly as good as those figures are. The audit is where guesses get replaced with observations — and if the observed number comes in under the estimate, you'll hear that from me rather than discover it later.
Got a number worth acting on?
The next step is the $600 Automation Audit: a process map, a ranked list of what's actually worth automating, the technical findings on your systems and data, and a phased plan with indicative costs. It's credited in full against any build signed within 30 days — and if existing software solves your problem, the report says so and names it.